Last Updated: 09/15/2025

This Privacy Policy describes how Gail Harpold and Associates LLC (“we,” “us,” or “our”) collects, uses, and shares information when you use our website Gail Harpold and Associates LLC (the “Site”) and related services. This Privacy Policy also describes your rights and choices regarding your personal information. This policy is designed to comply with Indiana law and federal regulations regarding data privacy and notary practices.

1. Information We Collect

• Information You Provide Directly:
  • Contact Information: When you contact us through the Site, we may collect your name, email address, phone number, and other contact information you provide.
  • Notary Service Request Information: We may collect information related to your notary service requests, such as the type of document needing notarization, the location of the notarization (whether in person or remote online notarization [RON]), and the date and time of the notarization. We may also collect information about the document itself, such as the type of document (e.g., deed, power of attorney).
  • Payment Information: If you make purchases through our Site, we collect payment information, such as your credit card number, billing address, and other payment details. This information is processed by a secure payment processor, and we do not directly store your full credit card number on our servers.
• Information We Collect Automatically:
  • Usage Data: We automatically collect certain information about your use of the Site, including your IP address, browser type, operating system, referring URL, pages visited, and the dates and times you visit. We use this information to improve the Site and personalize your experience.
  • Cookies and Tracking Technologies: We use cookies, web beacons, and other tracking technologies to collect information about your browsing activity. You can manage your cookie preferences through your browser settings. For more information about our use of cookies, please see our Cookie Policy https://gailharpold.com/cookie-policy/.

2. How We Use Your Information

• Provide and Improve Notary Services: We use your information to process your notary service requests, schedule appointments, and communicate with you regarding your requests.
• Communicate with You: We may use your email address to send you updates, newsletters, and promotional materials about our services. You can opt-out of these communications at any time.
• Improve the Site: We use the information we collect to analyze trends, improve the Site’s functionality, and personalize your experience.
• Legal Compliance: We may use your information to comply with applicable laws and regulations, including responding to legal requests. As a notary service, we are committed to complying with Indiana Notary regulations.
• Prevent Fraud: We may use your information to investigate and prevent fraud.

3. How We Share Your Information

• Third-Party Service Providers: We may share your information with third-party service providers who assist us in providing our services. These providers are contractually obligated to protect your information and adhere to applicable data privacy laws.
• Notary Public(s): We may share your name and contact information with the notary public(s) providing your notarization services. The notary public(s) will use this information to complete your notarization request and comply with applicable laws.
• Legal Authorities: We may disclose your information if required to do so by law or in response to a valid legal request.
• Business Transfer: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the acquiring entity.
• Affiliates: We may share information with our affiliates, if any, for internal purposes.

4. Indiana-Specific Compliance

• We are committed to complying with all applicable Indiana laws regarding notary practices and data privacy.
• We adhere to the requirements of the Indiana Secretary of State’s office regarding RON.

5. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. However, no security system is impenetrable.

6. Your Rights and Choices

• Access, Rectification, and Deletion: You have the right to access, rectify, or delete your personal information.
• Opt-Out of Communications: You can opt-out of receiving marketing communications from us at any time.
• California Residents: If you are a California resident, you have the right to request a copy of the personal information we collect about you and to request that we delete your personal information.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on our Site.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

gail.harpold@gmail.com